10 Steps to Organize the Task Force

MISSION
Our mission is to create partnerships of churches with missions that address local, regional and worldwide issues of hunger, poverty, education and disaster recovery.

STEP 1

Name Chair – Oversees Project selection; Monitors Communication Plan; Reports to DS and AC

STEP 2

Recruit Task Force Members

  • Coordinator – develops list of Participants; Arranges for Trucking, Shipping; Assists Chair
  • Site Contacts – Works with main site re: logistics, tables, location of loading trucks; Worship; Lunch
  • Project Contacts – inform churches of mission and their priority  requests; Provides speaker or video
  • Treasurer – receives remittance forms with cash donations, auction proceeds; accounts for “In kind” gifts; Compiles totals
  • Youth Retreat Coordinator – recruits youth; Designs evening program of fellowship; Trains and Directs packing and loading
  • Observers – invitees from surrounding districts and conferences; also local school and food pantry representatives
  • Conference Starr and Members at Large – e.g. Mission Commissions, Bd. of Laity

STEP 3

1st Meeting

AGENDA

  • Set Date
  • Choose Location
  • Choose 5 Mission Projects (Hunger, Poverty, Education, Disaster Relief: at least 1 Local, at least 1 Country-wide and at least 1 International)
  • Website? Newsletters? Video? Social Media?

STEP  4

Recruit local churches to sign up for Mission Projects

STEP 5

Chair Project Contacts itinerate throughout the District/Annual Conference

STEP 6

Set up Booth at Annual Conference; Chair, Coordinator, Project Contacts

STEP  7

2nd Meeting

Agenda

  • Arrangements for trucking and shipping discussed
  • Sharing with Observers from other Districts and Conferences
  • Updating progress with number of participating churches
  • Mid Term evaluation

STEP  8

Social Media Blitz

STEP  9
THANKSGIVING INGATHERING

STEP 10

3rd Meeting

Agenda

  • Final Evaluation (Policy and Projects; Communication)
  • Reports and Goal-Setting for new year
  • 2018: Sites and New Task Force member appointments

See the 2017 Calendar – with these very 10 steps HERE.

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