10 Steps to Organize the Task Force

MISSION
Our mission is to create partnerships of churches with missions that address local, regional and worldwide issues of hunger, poverty, education and disaster recovery.
STEP 1
Name Chair – Oversees Project selection; Monitors Communication Plan; Reports to DS and AC
STEP 2
Recruit Task Force Members
- Coordinator – develops list of Participants; Arranges for Trucking, Shipping; Assists Chair
- Site Contacts – Works with main site re: logistics, tables, location of loading trucks; Worship; Lunch
- Project Contacts – inform churches of mission and their priority requests; Provides speaker or video
- Treasurer – receives remittance forms with cash donations, auction proceeds; accounts for “In kind” gifts; Compiles totals
- Youth Retreat Coordinator – recruits youth; Designs evening program of fellowship; Trains and Directs packing and loading
- Observers – invitees from surrounding districts and conferences; also local school and food pantry representatives
- Conference Starr and Members at Large – e.g. Mission Commissions, Bd. of Laity
STEP 3
1st Meeting
AGENDA
- Set Date
- Choose Location
- Choose 5 Mission Projects (Hunger, Poverty, Education, Disaster Relief: at least 1 Local, at least 1 Country-wide and at least 1 International)
- Website? Newsletters? Video? Social Media?
STEP 4
Recruit local churches to sign up for Mission Projects
STEP 5
Chair Project Contacts itinerate throughout the District/Annual Conference
STEP 6
Set up Booth at Annual Conference; Chair, Coordinator, Project Contacts
STEP 7
2nd Meeting
Agenda
- Arrangements for trucking and shipping discussed
- Sharing with Observers from other Districts and Conferences
- Updating progress with number of participating churches
- Mid Term evaluation
STEP 8
Social Media Blitz
STEP 9
THANKSGIVING INGATHERING
STEP 10
3rd Meeting
Agenda
- Final Evaluation (Policy and Projects; Communication)
- Reports and Goal-Setting for new year
- 2018: Sites and New Task Force member appointments
See the 2017 Calendar – with these very 10 steps HERE.